Privacy Policy

This document provides a template for a Notice of Privacy Practices (NPP) tailored for a mental health practice in Colorado, such as Coal Creek Counseling Associates. In Colorado, mental health providers must comply with both the federal Health Insurance Portability and Accountability Act (HIPAA) and the Colorado Mental Health Practice Act.

Notice of Privacy Practices

Practice Name: Coal Creek Counseling Associates
Effective Date: [Insert Date]

I. Our Commitment to Your Privacy

We understand that information about you and your health is personal. We are committed to protecting this information. We create a record of the care and services you receive to provide quality care and comply with legal requirements.

II. Your Rights Regarding Your Health Information

Under HIPAA, you have the right to inspect/copy records, request amendments, ask for restrictions on sharing, request confidential communications, and obtain a paper copy of this notice.

III. How We May Use and Disclose Your Information

We typically use or share your information to provide treatment, obtain payment, and manage daily health care operations.

IV. Exceptions to Confidentiality (Mandatory Reporting)

In Colorado, therapists must break confidentiality without consent in cases of imminent threat of harm to self or others, or suspected abuse/neglect of children or at-risk adults. We may also disclose information if required by legal proceedings.

V. Colorado Specific Disclosures

Per Colorado law effective Aug 1, 2024, clients have the right to contact the Colorado State Board of Licensed Professional Counselors regarding concerns. Records are generally retained for 7 years post-treatment, or 7 years after a minor turns 18.

VI. Complaints

If you believe your privacy rights have been violated, you may file a complaint with us or the U.S. Department of Health and Human Services Office for Civil Rights. No retaliation will occur.

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